MEETING BOOKINGS
Booking privacy.
Last updated: 30 October 2026
This notice describes the OctalFox meeting-booking service. It covers the details you submit to arrange a meeting and the Google Calendar connection used by OctalFox to manage availability.
Details used to arrange a meeting
The booking form asks for your name and email address. You may also provide your company name and a short description of what you want to discuss. The service records your selected team member, meeting time and booking reference. Please avoid including sensitive personal information in the discussion field.
How the calendar connection works
OctalFox uses Atif Riaz’s central Google Calendar to check busy periods and record confirmed meetings. Visitors see available times rather than the titles or details of existing calendar events. You do not need to connect your own Google account to book.
The calendar owner separately authorises OctalFox to check calendar availability and manage events in calendars they own. The booking service is configured to use the designated central calendar. Its Google credentials are stored privately on the hosting account, outside the public website and source repository.
Who receives the booking details
Confirmed meeting details are added to the central calendar. Calendar invitations are requested for the email address you supply, Atif Riaz and Rubia Amjad. Invitations can include your name, company, discussion notes, the selected team member and meeting time. Participant names and email addresses may be visible to other invitees. Google may provide an online meeting link.
Google processes calendar and invitation data through its services. The website’s hosting provider also processes requests needed to operate the booking service. Copies of invitations and events held by recipients are managed in their own email and calendar accounts.
Booking records and service protection
The service stores a booking reference, time, selected team member and confirmation status to prevent overlapping or duplicate reservations and investigate failures. The booking database does not separately store the form’s name, email, company or discussion notes; those details are transmitted to Google for the event and invitations. Technical request information is also processed to operate the site and limit excessive submissions.
Google user data
Google Calendar data is used to show availability and arrange meetings. It is not used for advertising or to train general-purpose AI models. OctalFox’s use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including its Limited Use requirements.
Questions, changes and disconnection
To ask about your booking information, request a correction or deletion, or arrange a cancellation, email [email protected]. Include your booking reference if available. Deleting a booking record does not remove copies already held by other invitees.
The calendar owner can revoke the app’s access through Google Account connections. Revoking access stops new availability checks and bookings until the calendar is connected again; it does not itself delete existing calendar events.